Assistant Registry


Europa / Europe

Nato clearance: 


Job description: 

LOCATION: Oeiras, Portugal
DURATION: End of this year with possible extensions
CONTRACT: Consultant
SALARY: Negotiable daily rate
STARTING DATE: September 2019

• Process documents, document research and correspondence in accordance with applicable procedures and guidance;
• Support Senior Assistant (Registry) in implementing, applying and promoting working procedures on daily basis, monitoring adherence and awareness thereof amongst Agency staff;
• Provide practical advice to customers on best practices for information management and on optimizing their use of the NCI Agency DMS (RECCEN);
• Contribute to innovative or improved means of service delivery;
• Apply information lifecycle best practices, in particular those pertaining to service organization, accessibility, transmission, storage and protection;
• Perform tasks related to the secure handling and processing of electronic files (media control, data extraction, network transfers, etc.), including overseeing and operating relevant office equipment;
• Deputize for the Senior Assistant (Registry) as required;
• Under the guidance of the Agency / Academy Crypto Custodian, the incumbent will act as an Alternate Crypto custodian for the Academy.
• The incumbent will contribute, with other Alternate Crypto Custodians, to maintain the administration of the crypto account and supervise crypto inventories management;
• Perform other duties as may be required within the framework of Registry services.

• A good general education at secondary level or equivalent combination of qualifications and experience;
• At least 3 years of experience of progressively detailed experience in information support functions including information lifecycle best practices, in particular those pertaining to organization, accessibility, transmission, storage and protection;
• Good practical knowledge of IT applications and of current office software packages with emphasis on the use of the MS SharePoint, Office suite and document management systems;
• Good knowledge and experience of international best practices and standards in the field of in formation management and be familiar with the lifecycle management of records;
• Experience in the preparation of correspondence;
• Experience in managing classified and accountable Information/material. Conversant with the use of documentary databases;
• A good understanding of information security as it applies to documentation;
• Be familiar with NATO documentation and related procedures as applied in NATO;
• Knowledge and experience in the administration and management of Crypto material (devices & software) in an environment similar to NATO, if required, attendance on a NATO Cryptographic Custodians Course may be arranged;
• Good understanding of customer service in the context of information retrieval;
• Prior experience of working in an international environment comprising both military and civilian elements;
• Knowledge of NATO responsibilities and organization, including ACO and ACT.